Resume structure

How to structure your resume

Your resume, is often the first to be considered when applying for a job. If your resume is not correct, then the corresponding application letter will not be read in many cases.

It is therefore very important to have a good resume with a good resume structure. A resume consists of a number of fixed components. The exact content and order may vary slightly depending on the source that gives the advice.

Invest in a good resume

Creating a good resume with the right resume structure is quite a challenge. First, you need to know what information should all be in your resume and then you should mention it clearly and flawlessly. However, investing time in setting up your resume is worth the effort, because highly likely that you are invited to a job interview when sending a well written resume. A resume contains at least your personal information, your education, work experience and skills.

Personal Data

Your personal information must be at the top of your resume. The opinions about what information should be right here differ, but please state your full name and use this name consistently, your address details, mention the phone number they can call (just one), your email address and your date of birth. You can supplement this information with your place of birth, marital status, nationality and gender. The personal information is a summary. If you want to tell something about your personality or ambitions, then you can add an additional short personal profile like a small elevator pitch.

Education and work experience

This is the core of your resume. Based on your education and work experience, it is determined whether your profile matches the job requirements. For both your education and your work experience, you should report it in reverse order, so with the most recent educations and experiences at the top of the summary. You start with a “Education” heading. Below are the exact names of the education that you have followed, which school, graduate school, academy or university you have done in which period of time. Also state whether you have obtained a certificate. After the education, the headline ‘Professional work experience’ follows. Here you will tell which companies you have worked for and in with what kind of responsibility. Give a brief description of your responsibilities and tasks. So the reader of your application form en resume will know exactly what you have done in the past.


For the languages you speak you can create a separate header on your resume. Sometimes, however, the languages are also listed under the competences or skills. You only need to add this header if you manage at least 1 foreign language, fairly well in speaking and writing. Mention all the foreign languages you speak and indicate the level of your oral and written skills. You can think of ‘excellent’, ‘good’ or ‘reasonable’.

Competences and other skills

Then there is the Skills or Competences header together with the education list.
Here you can list what your strong characteristics are and for example which software applications you are familiar with, the so called technical skills. This information should of course be relevant for the job you are applying for.

Other information

If you want to share information that you can not paste anywhere else, you can make a header called ‘Others’. Here, for example, you can give relevant hobbies or other activities that you consider important to mention. preferable is to not mention these kind of experiences unliss they are relevant and important enough.

Do not deviate too much

There is a reason that there is a more or less a fixed resume structure. This way the reader can quickly find all the information on your resume. Of course there is room to be creative with your resume, but make sure you list the usual parts in the correct order. If it is difficult to find information on your resume, it will be quickly put away. Several advisors also give different opinions on how the perfect resume should look like. Sometimes the order differs slightly in the name of the headers. It’s useful to review our resume example, to see which one fits your experience and competences.

Other important resume tips

A resume with the right structure and content is a good start, but in addition, your resume must look good. There must absolutely be no grammatical and typing errors and the layout must be taken care of. Make sure all text is neatly aligned and that there are no outright rules. Make use of our resume template info. Make the headings bold so that they are easy to find. Do not use more than 2 different fonts, otherwise your resume will soon look messy.